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Receptionist

Company: PetVet Care Centers
Location: San Juan Capistrano
Posted on: May 3, 2021

Job Description:

Welcome to your work family!

Our beautiful hospital is well equipped and appointed. We have IM, ER and Critical Care. Our doctors are top notch, and so is our team. Clients come to us because we provide very personalized care in an environment that focuses on our principles of Quality, Integrity, Compassion and Service.

If you are an experienced veterinary service superstar, detail oriented with a passion for pets & people, let's talk about the opportunity to take it to the next level with VMSG OC.


Position Overview:

The Receptionist supports and adds value to an efficient organization dedicated to quality care and exceptional service. You will perform a variety of clerical and customer service work in providing support to the hospital, and to clients during often high stress situations.


Tasks include:

  • Coordinate the flow of pets and owners in the lobby; placates owners distressed by long waits, scheduling glitches, and other problems.
  • Identify potential emergencies in person, and over the phone, and schedule those appointments appropriately.
  • Organize and process all payment plans, billing statements, and collections.
  • Perform cashiering duties; process refunds, returns and credits as needed.
  • Responds to inquiries about the range of services the practice provides and the species it treats; refer to appropriate department/staff member as needed.
  • Input data to practice management software to check pets in; make simple postings to accounts; compile data for various reports.
  • Receive and distribute incoming mail; and process outgoing mail.
  • Coordinate and schedule appointments; provide clients with appointment reminders and any special instructions; call clients whose pets have overdue treatments.
  • Respond to client emails; type and edit a variety of correspondence, and process faxes.
  • Able to learn basic veterinary medicine terminology.
  • Become familiar with retail products, medications, vaccinations, routine testing, and heartworm and flea preventatives and be able to confidently discuss with clients.
  • Use Windows based computer systems, word processing, email, web search and other skills needed to effectively use software.


Minimum Qualifications/Requirements:

  • High school diploma, GED or equivalent combination of education, and/or experience.
  • Knowledge of clerical procedures such as alphabetizing files and records.
  • Must be flexible with scheduling and able to work some weekends and holiday.
  • Tasks may involve extended periods of time at a keyboard or workstation and/or extended periods of time standing and/or walking.
  • Some moderately physically demanding work, involving lifting or carrying up to 50 pounds.

Outgoing service professionals with strong emotional intelligence are encouraged to apply. Please apply online through PetVetCareers.com

Keywords: PetVet Care Centers, Laguna Beach , Receptionist, Other , San Juan Capistrano, California

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